An invoice template lists who is billing whom, a number used once, the invoice and due dates, each item with its price, and the total owed. Copy the one below and fill in the brackets. On Shopify, a draft order's Send invoice button emails a link to pay, and a paid order's invoice prints from the order.
A café owner paid for 12 aprons and asks for an invoice for her bookkeeper. You open the order and find a packing slip and a printable order page. Neither one is an invoice.
Invoice template to copy
Free to copy and use. Replace each highlighted bracket and delete any line you don't need. The figures are an example.
Invoice
Invoice number: [INV-1042]
Invoice date: [November 10, 2026]. Due date: [December 10, 2026].
Order number: [#1042]. Purchase order number: [the buyer's PO number, if they sent one].
From. [Your store name], [street, city, state, ZIP, country], [email], [phone]. [Tax or VAT number, if you're registered.]
Bill to. [Customer or company name], [billing address], [email].
Ship to. [Shipping address, if different.]
| Item | Qty | Unit price | Amount |
|---|---|---|---|
| [Linen apron, olive] | [12] | [$18.00] | [$216.00] |
| [Canvas tote, natural] | [4] | [$12.00] | [$48.00] |
Subtotal [$264.00]. Discount [$0.00]. Shipping [$15.00]. Sales tax at [8%] on the items [$21.12].
Total [$300.12]. Paid so far [$0.00]. Balance due [$300.12].
Payment terms. [Net 30: please pay by the due date above.]
How to pay. [Use the payment link in this email.] [Or bank transfer to: account name, bank, account and routing number.]
Late payment. [No fee.] [Or your late fee.]
Questions. Email [address]. Thank you for your order.
Written for this page, November 2026. Shopify Help Center checked November 10, 2026.
- Give each invoice a number you never reuse. Shopify's own invoice uses the order number, which works as long as each order gets one invoice.
- Write the due date itself, not only "Net 30". Shopify counts net terms from the issue date, and "Net 30" alone leaves your customer guessing which day that was.
- Registered for sales tax or VAT? Show your tax number and put the tax on its own line.
What must an invoice include?
An invoice needs a unique number, your details and the customer's, the dates, what you're charging for and the total owed. It asks to be paid, or records what was owed, while a receipt only confirms the money arrived.
UK guidance lists the minimum: a unique number, your business name, address and contact details, the customer's name and address, what you're charging for, the supply date, the invoice date, the amounts, any VAT and the total owed. When you and a business customer are both VAT registered, you need a VAT invoice, which carries extra details. Unless you agree a date, a business customer in the UK must pay within 30 days of getting the invoice or the goods.
In the US, the IRS lists invoices among the records that back up your sales, so keep a copy of each one. If your books are in Xero, its Shopify integration can post each sale there as an invoice. A business buyer may send a purchase order first. Put its number on your invoice so their accounts team can match the two.
How do you send an invoice on Shopify?
Send invoice emails your customer a link to your checkout, and the order is marked Paid once they pay through it.
Open Orders, then Drafts, and click Create order. Add the products and the customer. To give them time to pay, select "Payment due later", Shopify's option for paying after the order is placed, then pick a term such as Net 30 under "Payment terms".
Click Send invoice, write a short message, then click Review invoice and send it. The customer receives Shopify's "Draft order invoice" email with your message and a link to pay at your checkout.
Don't mark the draft as paid before the money arrives, or the link in the invoice stops working. An order still waiting for payment has the same button: open it, click Collect payment, then Send invoice.
How do you print an invoice for a paid order?
A paid order needs a record, not a payment link. Shopify gives you two free ways to print one.
Shopify is adding invoices to the admin: under Settings, then Shipping and delivery, a "Documents" section holds an Invoice template, with no app to install. It's rolling out gradually, so your store may not show it yet. Click Create document, then Invoice, and preview it with one of your orders.
To print, open the order, click More actions, then Print multiple documents. Tick the invoice, pick Letter or A4, and save it as a PDF from the print window to email it.
For a customer who wants last year's invoices for their taxes, select those orders on the Orders page, click Print, then Print multiple documents.
No Documents section yet? Install Shopify Order Printer, Shopify's free app. On the order, click More actions, then Print with Order Printer. You can print up to 50 orders at once.
Order Printer's default invoice shows the order number, the date, your address, the customer's billing and shipping addresses, the items and the totals, down to any amount still owed. There's no line for a due date or payment terms.
Changing Order Printer's layout takes a developer or a designer, though Shopify's Theme Support can help with small changes. For the occasional business buyer, the template above is quicker to fill in by hand.
How do you get an invoice paid on time?
Put a due date on it, then let Shopify do the chasing.
Under Payment due later on a draft order, pick Due on receipt, Due on fulfillment, a fixed date, or Net 7, 15, 30, 45, 60 or 90 days. An order still unpaid after its due date shows as Overdue.
Shopify can email up to five payment reminders, on the due date or up to 30 days after it. Turn them on in Settings, then Notifications, under "Payment reminder". They skip subscriptions and pre-orders.
Selling to the same shops every month? Set their terms once on the company in Shopify B2B, and the orders they place carry them.
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Does Shopify have an invoice template?
Yes. Shopify Order Printer, a free app made by Shopify, comes with an Invoice template. Shopify is also rolling one out in the admin, in a Documents section under Settings, then Shipping and delivery, so your store may not have it yet. Both print an invoice from an order. Order Printer's default has no due date line, and most layout changes take a developer.
How do I send an invoice on Shopify?
Go to Orders, then Drafts, and create an order with the products and the customer. If they'll pay later, select Payment due later and a term such as Net 30. Click Send invoice, add a message, then Review invoice and send it. The customer gets an email with a link to pay at your checkout.
Can I send an invoice for an order that's already paid?
Send invoice asks for money, so Shopify offers it on draft orders and on orders still waiting for payment. For a paid order, print the invoice from the order with the Invoice template or with Order Printer, save it as a PDF in the print window, and email that file to the customer.
Is there a free invoice template for Google Docs or Word?
Copy this page's template into a blank Google Doc or Word file, then replace each bracket. Shopify's free Invoice Generator is another route: fill in a form with your details, the customer and the items, and it emails you the invoice as a PDF. Shopify suggests asking a tax professional before you use it as official paperwork.
What does Net 30 mean on an invoice?
Net 30 means payment is due within 30 days of the invoice date. On Shopify you can set Net 7, 15, 30, 45, 60 or 90 days on a draft order or on a B2B company. An order still unpaid after its due date shows as Overdue, and payment reminders can email the customer.
An invoice records a sale. Which sales never reached checkout?
Sledge won't make or send invoices. It runs search, filters, bundles and a cart drawer in your Shopify store, free for the first 14 days. Growth Intelligence turns on when you pick a paid plan. It reads your store's searches, carts and orders, spots where sales slip away and suggests fixes. One dollar total, labeled Est. potential, shows what those fixes could add.
